Swaps Guide

Getting started with Lantum Swaps

Welcome to Lantum Swaps, which is now included in your rota. Using it alongside your rota makes shift swapping simpler, to make your life as a junior doctor easier. 

What’s included in this guide?

Use this handy, step-by-step guide to navigate Swaps. 

We will show you how to: 
- Create a swap request
- Share it with your colleagues
- Make an offer on a swap request
- Accept a swap

Create a swap request

Step 1
Select 'Swaps' in the bottom navigation menu and select 'Create Swap'

Step 2
Select the reason for your swap from the dropdown menu. You have the option to provide more details, or you can leave this section blank.

Step 3
Once complete, select 'Let's Go' 

Step 4
Select the shift you want to swap on your rota. Once you have chosen your shift, tap the 'Next' button

** Note: A grey dot on the day of the shift you want to swap indicates that you have multiple shifts in that one day, and will have to select an individual shift. If you want to swap both shifts, you will need to submit two requests. **

Step 5
Have specific colleagues you’d like to invite? Select them from the list
If not, you can skip this step and the swap will be available to all colleagues on your rota 

Just like that, your swap request has been created, ready for someone to make an offer!

Make an offer on a swap request

Step 1
If you see an available shift you’d like to work, and have a shift to swap in return, head to the 'Available' tab at the top of the screen. Select the shift you would like to make an offer for. Any shifts you have been specifically invited to will be flagged with 'Invited' in red 

Step 2
To make an offer, tap the 'Add a shift' button 

Step 3
Select the shift you would like to swap on the calendar, then tap the 'Add shift to offer' button once you are happy with your choice 

Step 4
Once you are happy with your selection, select 'Send 1 shift offer'
This will send the offer to the clinician who made the swap request
You have the option to add another shift to your offer at this step if you wish

Accept a swap

Step 1
To see any offers, go to the 'Requested' tab and select the shift offer you would like to review

Step 2
In this screen you can see all your swap offers. Choose the offer you would like to accept and select 'Next Step'

Step 3
To confirm your swap, select 'Accept offer and notify rota manager'
This will send the request to your rota manager
As an optional step: add a note to the rota manager to let them know why you need to swap

Step 4
You will see a screen confirming that a swap request has been sent

Tip: Go to the dashboard to keep track of all your swap requests. This section will automatically update when your rota manager makes a decision.

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Getting further support

If you have any other queries regarding your Lantum account and getting set up, please get in touch with our Secondary Care Support Team at rota.support@lantum.com