Creating Less Than Full Time Variations to Full Time Work Patterns

 

LTFT (Less Than Full Time) training allows doctors to work part time in posts that are fully recognised for training. It covers any arrangement with reduced working hours. There are many reasons, such as caring commitments, disability or ill health, or the undertaking of a particular activity outside of medicine, which may mean that a doctor wishes to train LTFT 

Click here to view Creating New Work Patterns guide.

 

Locating and Duplicating Full time Work Pattern

 

To Create a Less than Full Time work pattern, perform the following: 

 

• Filter the list of work patterns to locate the Full time work pattern that becomes the basis of this LTFT Work Pattern.

 

 

• Using the controls on the right hand side of each work pattern, Duplicate the work Pattern. 

 

 

• This will present the following screen

 

• Update any of the details that are applicable to this newly created LTFT work Pattern. 

 

 

 

Extending Less than Full time Work Pattern

 

• Access the Pattern Tab and extend the work pattern over the appropriate number of weeks for this LTFT variation. 

 

"Each LTFT doctor must have a personalised work schedule built for them to ensure they are working the correct proportion of hours and shift types, included in the full-time template for their LTFT percentage, and are being paid correctly. 

 

The work pattern template should usually span the length of the placement where an atypical or flexible working pattern is in place to ensure accuracy in calculating pay."

NHSE/BMA Good Rostering Guidance  - 2018

 

 

 

 

Calculating Less than Full time contribution to the Work Pattern

 

The starting basis for an LTFT rota should be to count the number of shifts of each type contained in the full-time rota cycle then pro-rate it down accordingly, checking that it aligns with the LTFT percentage and making any necessary amendments where it does not. Additional work, such as increased out-of-hours participation, may then be factored in, but only where agreed by the doctor.

NHSE/BMA Good rostering guidance - 2018

A Full time staff member will complete (within a 26 week work Pattern) 

    78 Standard Days = (30*2.6 = 78)

    18.2 Long Days = (7*2.6 = 18.2)

    18.2 Nights = (7*2.6 = 18.2)

To Pro-rata the full time work pattern to ensure it aligns with the LTFT percentage, perform the following calculations: 

An LTFT staff member providing 60% training and 60% work will complete (within a 26 week work Pattern) 

    47Standard Days = (78*0.6 = 46.8(47)

    11 Long Days = 18.2*0.6 = 10.9(11)

    11 Nights = 18.2*0.6 = 10.9(11)

 

• Update the work Pattern to include the total number of each of the duties above. 

Click here to view Creating, Adding & Editing Duties within a Work Pattern guide

 

 

 

Further calculations for Weekend and On-call Allowances

 

• Access the NHS Employers weekend and on-call allowance ready reckoner
• Add the Weekend Frequency from the FULL time Work Pattern to the Full time Weekend Frequency field within the Excel Spreadsheet. (access the full time work pattern within CRS to view the weekend frequency.)
• Add the Less than Full Time Weekend frequency to the Less than Full time Weekend Frequency field within the Excel Spreadsheet.
• This will produce a LTFT commitment to the Full Time Weekend Work Pattern as a Percentage. 

 

 

 

Updating Less than Full Time work Pattern with calculations

 

• Access the LTFT work pattern within CRS and navigate to the Payment Tab
• Click the Pen Icon next to the Allowance section on the left hand side of the screen. 

• This will present the following screen

 

• View the Full time Work Pattern Weekend Banding and apply this to the Manually Selected Base Value field.
• Add the LTFT commitment to the full time weekend work pattern percentage to the Percentage Amendment.
• Click Update