Getting started with a COVID-19 DBS

Basic information

The DBS check is currently being fast-tracked and is specifically for COVID-19 sessions. There will be an admin fee of £12 and a charge for the identity check when using Veri-fy (explained further below).

All DBS certificates will be posted directly to the applicant after processing.

You cannot join the DBS Update Service with this COVID-19 DBS.

There are a few simple steps to applying for all DBS applications, which are:

• Signing and sending us your completed Consent Form
• Setting up payment for the application by filling out the GoCardless form 
• Filling out the online application on the Disclosure Services website
• Completing an ID check

We will only be able to submit your application after each of these steps is completed.

The details on how to complete each of these steps are outlined below, depending on the type of DBS certificate you wish to apply for. 

IMPORTANT INFORMATION:

Note: for Covid-19 DBS applications, ensure that on the 'Employer' tab the position name includes 'Covid':
e.g. Covid-19 GP; Covid-19 Vaccinator

You must also have ticked 'yes' when asked if this position is voluntary. 

Be advised that unless the position type states 'Covid' the DBS application will be processed and charged as a standard check. 

 

How to get started

1. We need your consent

Please print off the following document (Applicant Consent Form), then:

• answer the questions
• sign and date the document
• email this across (scan or photo) to the Clinical Governance team at clinical.governance@lantum.com.

Applicant Consent Form

2. Payment - via GoCardless 

• The enhanced Covid-19 DBS check cost is £12 per application (required for all clinical staff e.g. GP, Nurse)
  

The external ID check (i.e identity/documents are being checked by a colleague), will be an additional cost of £7.50.

You can set up the payment on Gocardless using the link below. Gocardless is a secure bank to bank transfer app.

Please note we only take a one-off payment when we fully submit your application. 

Gocardless payment form

3. DBS application

Please take a look at the tutorial created by Disclosure Services to help when submitting the online:

Submitting a DBS Application

Then log on to Disclosure Services using the username and password below. This will start your application, and remember to choose 'enhanced' certificate. 

Please ensure you complete the application in one sitting.

Username

networklocumremote

Password

networklocum84721

 

Note: for Covid-19 DBS applications, ensure that on the 'Employer' tab, the position name includes 'Covid':
e.g. Covid-19 GP; Covid-19 Vaccinator

You must also have ticked 'yes' when asked if this position is voluntary. 

Be advised that unless the position type states 'Covid' the DBS application will be processed and charged as a standard check. 

 

4. The Identity Check

Please note you will need to click the “verify ID” link at the end of the application to submit the request for an external ID check. 

Due to the current circumstances, all ID checks must be completed externally using the veri-fy form.
You must ask a professional to check your ID documents and verify your identity online (your ID checker cannot be a family member). 

We've been advised that those who are social distancing/self-isolating will be able to have their documents verified by their ID checker over a video call. Please ensure that your ID checker can clearly see your original ID documents if you choose this option. 

Please read these guidelines from the Disclosure and Barring Service for more information. 

Click the “verify ID” button on your DBS application (final page) and follow the instructions to get your ID verified online.

• The veri-fy form outlines suitable professionals who can confirm your identity. 

To check your identity, you will require documents detailed in the lists below. 

You will need: one document from the “Group 1” list and a further two documents from "Group 1, 2a or 2b." One document must verify the applicant's current address.

Group 1: Primary identity documents

Document	Notes
Passport	Any current and valid passport
Current biometric residence permit	UK
Current driving licence photo-card (full or provisional)	UK, Isle of Man, Channel Islands and EEA. From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid and will no longer be issued by DVLA
Birth certificate – issued within 12 months of birth	UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas e.g. embassies, High Commissions and HM Forces
Adoption certificate	UK and Channel Islands

 

Group 2a: Trusted government documents

Document	Notes
Current driving licence photo-card (full or provisional)	All countries outside the EU (excluding Isle of Man and Channel Islands)
Current driving licence paper version (if issued before 1998 – full or provisional)	UK, Isle of Man, Channel Islands and EU
Birth certificate – issued after time of birth	UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate	UK and Channel Islands
HM Forces ID card	UK
Immigration document, visa or work permit	Issued by a country outside the EEA. Valid only for roles whereby the applicant is living and working outside of the UK. Visa/permit must relate to the non EEA country in which the role is based
Firearms licence	UK, Channel Islands and Isle of Man
* All driving licences must be valid

Group 2b: Financial and social history documents

Document	Notes	Issue date and validity
Bank or building society statement	UK and Channel Islands or EEA	3 months from date of application
Bank or building society statement	Countries outside of the EEA	3 months from date of application – branch must be in the country where the applicant lives and works
Bank or building society account opening confirmation letter	UK	3 months from date of application
Credit card statement	UK or EEA	3 months from date of application
Utility bill	UK – not mobile telephone bill	3 months from date of application
Benefit statement, e.g. Child Benefit, Pension	UK	3 months from date of application
Central or local government, government agency, or local council document giving entitlement e.g. from the Department for Work and Pensions, the Employment Service, HMRC	UK and Channel Islands	3 months from date of application
Mortgage statement	UK or EEA	12 months from date of application
P45 or P60 statement	UK and Channel Islands	12 months from date of application
Council Tax statement	UK and Channel Islands	12 months from date of application
Financial statement, e.g. pension or endowment	UK	12 months from date of application
Letter of sponsorship from future employment provider	Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application	Must still be valid
Irish Passport Card	Cannot be Used with an Irish passport	Must still be valid
EEA National ID card	-	Must still be valid
Cards carrying the PASS accreditation logo	UK, Isle of Man and Channel Islands	Must still be valid
Letter from head teacher or college principal	UK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be provided	Must still be valid

Once the veri-fy ID check has been completed, Lantum will receive a special code that is required to submit your application.

When the checks are completed, we will email you to let you know the certificate is on its way, and we will send you the information you need if you wish to link your new DBS to the update service. 

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DBS UPDATE SERVICE

Applying for a new DBS is always a bit of headache. Thankfully, there is service which means you can keep your DBS updated for only £13 a year. The catch is that you have to apply for this within 14 days of getting a new DBS. You can join the update service when you next apply for a DBS check, and you may never need to apply for another certificate again!

You can sign up at the following:

https://secure.crbonline.gov.uk/crsc/apply?execution=e1s1

When you have registered, this means you can

1. Take your certificate from one job to the next
2. Give employers permission to check your certificate online, and see who has checked it
3. Add or remove a certificate.

You’ll get an ID number with your registration that you need to log on to the service. Only one certificate will ever be needed.

Ask the person who next submits your next DBS application for the application form reference number so you can subscribe to the update service when you apply for your DBS check. Or you can use the certificate number on the top of your new DBS check to apply but you must apply within 14 days of your certificate issue date.

Please note, the update service doesn't keep a copy of your original certificate and gives a brief overview of whether anything has changed. Therefore the original certificate is still needed alongside the update service to show what information was included in the original check. For example, that all 5 fields were requested.

 

Clinical Governance

If you would like to chat with a member of the Clinical Governance team about your DBS application, please email clinical.governance@lantum.com. 

One more thing…

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